This article explains how to define the Work Schedule and Public Holiday Calendar used to count leave days and how to assign them to employees. Viewing work schedules requires WORKING_CALENDAR_READ; adding and assigning them requires WORKING_CALENDAR_ADD.

In a leave request, the number of days is calculated like this: days that are working days in the work schedule are counted and public holidays are deducted. The first and last day can be counted as partial days based on the selected times.

The summary row above the list shows Total Calendar, Default Calendar (with its weekly working time), Assigned Employees and Calendars without employees. Below it each calendar is one row in the content card: its name, badges (Default, Night shift) and description, the start and end time and the break of every day of the week (a day without work reads Off), the Weekly working time with the number of working days, and Assigned employees. Clicking a row opens the Work Schedule window (full screen on phones). The Detail tab shows General information, the Weekly schedule (the working time, break and net time of every day, with the weekly total and the number of working days on top) and the Saturday rules with their explanations; Edit switches the same window to editing and Save saves it. The Assigned Employees tab has a Search by employee name box, the employee list and a pager; Assign to Employees opens from here too. The Search by calendar name box at the top of the card searches calendar names; click the Description chip to filter by description (a set chip reads "Description: ...", and its × removes it). Sort on the right orders the list by calendar name or description, ascending or descending; Remove sorting goes back to the default order. When there are more calendars than fit on one page, use the pager at the bottom of the card. The search, filter, sort and page stay in the address, so a refresh opens the same list.

With Make Default in the row menu you can make the schedule the company default, and with Copy you can duplicate it. You can see assigned employees under Detail > Assigned Employees in the row menu.

A deactivated employee does not appear in the Assigned Employees list or in the employee count on the rows. The assignment is kept: once the employee is reactivated, they appear in the same schedule again. A schedule that only deactivated employees are assigned to can be deleted; their assignment then moves to the default schedule.

In a leave request, the employee sees the calendars assigned to them, and the days are calculated from them. If Work Schedule Disabled is on in the leave category, calendar days are counted; if Official Holiday Calendar Disabled is on, public holidays are not deducted (Creating leave rules).

Note: The Workday Plan in the Timesheet module is a separate calendar and is not used for leave calculation (Overtime, Timesheet and Shifts).

Symptom: The employee sees "To add leave, you must have an Public Holiday Calendar, Work Schedule, and Leave Rule assigned to you." on the leave request screen.
​Cause: One of the calendars is not assigned to the employee.
​Solution: Assign the work schedule and the public holiday calendar to the employee.

Symptom: Leave taken on a Friday was counted as 2 days.
​Cause: One of the Saturday options is switched on in the schedule.
​Solution: If it does not match your company policy, switch the option off.

Symptom: Night-shift employees cannot select leave times.
​Cause: Leave times must match the working hours in the schedule.
​Solution: Pick from the valid time range shown on the request screen.