This article explains how to get the statutory and accounting reports of a closed period on Reports > Payroll reports. Reports are company-wide; this is done by a user with Payroll Manager Permission who is responsible for all branches.
Before you start
The period must be calculated and closed. Reports are not produced for an open period.
For MUHSGK, the company's Contact Phone and the workplaces' GİB details must be entered (Setting up payroll).
For the accounting report, every employee with calculated payroll must be assigned to a cost center.
Step by step
Go to Reports > Payroll reports in the left menu.
Select the closed period in the period strip at the top. You see how many employees have a payroll in the period and the reports already generated.
Click Generate Report on the report card you need:
Report | Format | Note |
Withholding and Premium Service Declaration (MUHSGK-1003A Package) | XML | This is the declaration to upload to GİB e-Declaration / BDP. |
Withholding (MUHSGK-1003B Package): only for MUHSGK special authorization holders | XML | Only for taxpayers holding a MUHSGK special authorization (second password) from GİB. |
Monthly Employees Bulk Payroll Reports | All employees' payslips in one file. | |
Payroll Summary Report | If there are several cost centers, it can be generated for All or for one cost center. | |
Accounting Report | Excel | Accounting entries based on the cost center definitions. |
Payroll Sheet | Excel | All payroll items of all employees, row by row. |
Bank Report | Excel | Bank list for salary payment. |
The report is queued ("Report queued for generation"). The status moves through Pending, Processing and Report ready.
Download a ready report with Download. Delete a report you do not need with Delete Report.
Downloading the period's payslips
In the Period Payrolls list on the same screen, find the employee with the Search name or ID number box; sort the list with Sort or by clicking a column header by name, ID number or last payroll date. Click the download button at the end of the row (Download Payroll). If the employee has more than one payroll, the row shows how many and the button opens a picker where you can choose Latest payroll or Previous payroll. On narrow screens the list turns into cards.
Result
Upload the XML to GİB e-Declaration / BDP and send the Excel and PDF files to accounting and the bank. If the period is reopened, its reports are deleted; generate them again after the period is closed.
Common issues
Symptom: Generate Report is disabled and says "The period is open; reports can be generated after the period is closed".
Cause: The selected period is not closed yet.
Fix: Calculate and close the period on Payroll Calculation.
Symptom: Missing Cost Center Assignment appears for the accounting report.
Cause: Some employees with calculated payroll are not assigned to a cost center.
Fix: Assign them via Go to Cost Center Settings and generate the report again.
Symptom: Types Not Defined in Cost Centers appears.
Cause: Some employees' payroll contains an item type that is not defined in the cost center (for example an incentive discount).
Fix: Add the missing type to the cost center and try again. To get the report without these items, click Generate Anyway.
Symptom: The report shows Report generation failed, or a ready report has a warning text under it.
Cause: Information needed for the report is missing or inconsistent (for example the workplace GİB details for MUHSGK).
Fix: Read the error or warning, complete the missing information under Configuration > Payroll calculation > Settings and generate the report again.
Symptom: BDP does not accept the 1003B file.
Cause: 1003B is only for taxpayers with a MUHSGK special authorization.
Fix: Use the MUHSGK-1003A Package.