The Personnel Transactions screen lets you send hiring and termination notifications to the SSI e-Bildirge system and approve disability (sick leave) reports in SSI. Open it from the left menu with Pay and expenses > Personnel transactions. It is done by a user with Payroll Manager Permission.
Notifications sent to SSI cannot be undone; the record is created on the SSI side once sent. Check the employee's details before sending.
Before you start
Have your SSI workplace system credentials (username, workplace code, system password, workplace password) ready. Those with workplace authority status get them from the E-SGK Password Service on e-Devlet.
Step by step
Each card (Hiring, Termination, Disability, Offsets) opens one list. The row above the list holds the search box, the filter chips (e.g. Branch, Department), the result count and Sort; Clear all removes the filters you set. Each click on a column header or in Sort cycles the order between ascending, descending and off. Paging is below the list. The search, filters, sort and page stay in the address, so refreshing or going back opens the same list.
1. Defining the SSI profile
In the left menu, go to Configuration, pick Payroll calculation in the list on the left and the SSI profiles card at the top. The Settings button in the header of the Personnel transactions screen opens the same page. Saved profiles can be searched by profile name or workplace registration number.
Click Add New Profile at the top right. In the window, enter the profile's name (e.g. "Headquarters") under Profile Name, and the Workplace SSI Registration Number, SSI Username, SSI Workplace Code, SSI System Password and SSI Workplace Password under SSI Access Credentials. The ⓘ icon on the right of each field tells you where to get the value; the eye icon in the password fields shows or hides what you typed. The counter under the registration number shows how many of the 26 digits you have entered.
When you save, the credentials are tested against SSI (this can take up to 30 seconds). If you have several workplaces, add a profile for each and turn on the Default profile switch at the bottom of the window for one of them.
2. Hiring notification
Open the Hiring card. The list shows your active employees; search by employee name and filter with the Branch and Department chips (with both set, only employees matching both are listed). You can sort by full name, Branch, Department, Position and Hire Date; the hire date sorts by the date in Teamso.
The SSI Status column fills in live from SSI e-Bildirge after the list opens, with an information band on top meanwhile. As it arrives from SSI later, this column does not sort.
Click Send SSI hire notification on the employee's row. The button stays locked while the SSI status has not been checked yet or the check failed.
In SSI Hire Notification, choose the SSI Profile to Use and confirm with Yes, Submit. If information is missing, the window lists the missing fields and where to fix them; fix them and try again. For an employee already registered with SSI, open the notification with the PDF button on the row.
3. Termination notification
Open the Termination card. The list shows the employees made passive in Teamso; the search and the Branch and Department chips work as on Hiring. You can also sort by Termination Date.
Click Send SSI termination notification on the employee's row.
Fill in the occupation and sector codes in SSI Job Information (required) and the last month's details in Period Information (required for SSI). Enter additional payments (premium/bonus) if any.
Send it with the SSI Termination Notification confirmation.
4. Disability reports
Open the Disability card. Pick the range with the Date chip (this month by default); when the range changes the reports are fetched from SSI again. To refresh the same range, click Query at the top right.
The All, Pending and Confirmed tabs above the list split the reports by approval status; filter by case type with the Type chip.
Check the report and click Approve report on SSI on its row. If the report belongs to someone who is not your employee, choose Not My Employee.
If a report is not listed by SSI (e.g. it was delivered to another e-vizite application), enter it with Add Manual Report at the top right.
The Offsets card has the Offsets and SSI Premium Offsets tabs. Pick the range with the Date chip or fetch the records with Query at the top right; on the Offsets tab filter pending or confirmed records with the Report Status chip and confirm a pending record with Confirm offset on SSI.
Result
Sent notifications are created in the SSI e-Bildirge system. After a successful hiring notification, "SSI hire notification sent successfully" appears.
On a phone and on narrow screens where the table does not fit, the same list opens as cards; the row actions are in the ⋯ menu at the top right of each card.
Common issues
Symptom: "Define an SSI profile on Configuration > Payroll calculation > SSI profiles first."
Cause: No SSI credentials are defined.
Fix: Add a profile on the Configuration > Payroll calculation > SSI profiles page.
Symptom: "SSI hire notification could not be sent".
Cause: The SSI system did not respond or rejected the details.
Fix: Read the error text, fix the details and try again later.